EMAIL POLICY + ADVICE
First and foremost is that jokes, images, commentary or any non-Lounge related material is not to be sent to the firstname.lastname@example.org email address. This is reserved for association business and, although unlikely, could be subject to audit.
We also have adopted the convention of using BL or Lounge as first item in subject line if the email content relates to Lounge business generally or is a call for assistance/advice etc from other Lounge members. BL/Lounge tags in subject line should not be used for jokes etc
We remind you of our values:
- We value and respect all people, regardless of race, spiritual belief, ability or sexual orientation.
- We respect the opinions of others and value free and vibrant discussion but will not tolerate preaching of religious or political ideals.
The Lounge is not in the business of stifling free speech. What you discuss/distribute among yourselves outside of Lounge meetings is up to you. However, common sense should prevail. If a topic offends you, let the speaker know and/or walk away. If you get a mail with content that offends you, please advise the sender direct so that he is aware of this and does not send you similar mail in the future. If it prevails, block the sender and/or advise the committee.
Also, when sending joke etc emails, particularly those with imagery/language, please consider that some blokes have shared email addresses and that their wife/partner has access and is often the first person to do so.
Preferably use BCC (*blind copy) option so that email addresses of other blokes are not public. Email convention broadly is that all addresses are removed if forwarding the mail.
However, in small group emails where members names may be visible (eg fishing, darts, whatever) it is also public convention that you reply all.
And if the mail seeks a yes/no answer – or if you cannot make the event in question - it is polite to respond.
Please do not send advice, warnings, alerts etc you get in emails from other people, supposedly issued by trusted sources – most of it, in fact, is not.
You should always check the source of these emails before heeding or implementing the advice and especially before clicking on any links included in the mail. This may make you vulnerable to spyware and viruses, which is why the mails should not be forwarded. It is prudent to subscribe to email alerts from this Federal Government Stay Smart site.
It is easy to make signature blocks and supposed web pages look genuine. Always call the phone numbers to see if they - or the person nominated - are legitimate. Check with the official websites of the organisation mentioned and you will most often find warnings about the email you have received/advice they are not legitimate.
In a nutshell: Common sense. Courtesy. Respect